BOBS AGM Meeting

Date 13th February 1999
Venue HS,SW house
Attendees SS,DW,ER,HE,IL,SL,CL,SW
Absent RG,PG,RC,AD

Agenda

Minutes

The treasurers report was circulated (see attached)

If those members who had verbally said they were going had attended the Ledbury trip (in October 1998) then BOBS would not be bankrupt. However, repayments to non-attendees must be added onto the total charge, thereby increasing the cost by an unbudgeted 50%.

Two options were presented to allow for the repayments:
  1. Repay on what money was in the account.
  2. Repay to the full value.

In order to keep BOBS in credit it was voted by all members to repay according to what money was available - option 1) above.

In addition, non-BOBS members would be asked to contribute œ60 towards the cost of the trip.

Repayments are therefore to be as follows:

�0 ER, HE
�35 SW, CL, IL, SL, AD
�70 SS, TM, PG, RG
�60 MB
�515 Total to be repaid

Incomings:

�60 SB

In this way it would keep the BOBS account in credit. Note that the handling of the accounts in this manner does not set a precedent for any future BOBS events.

Future Policy for future BOBS events was discussed. Were the BOBS events meeting the needs of the members ?

The opinion was that they were if chosen carefully and kept to two a year. However, new rules should be introduced to ensure that the events continued to meet those needs. The following were proposed for universal BOBS approval.

Future events

  1. If you say you will not be going and do not go, then you will be entitled to a full refund.
  2. If you say you will not go (at time of booking) and do go, then those members who have committed to going will have priority over accommodation.
  3. If you say you will go (at time of booking) and do not go then you will not be entitled to a refund.
  4. If you say you will go even for part days of the total time booked, you will receive a refund on the remaining time that you will be not there. If, however, you decide to stay on for longer then originally booked then additional days will be negotiated at each event.
  5. Non BOBS members will continue to be invited on an informal consensus and charged at the appropriate cost for the event.

General Issues

  1. If you are unable to attend a BOBS meeting then you have the option to proxy your vote to another member.
  2. Non-attendees of meetings who do not wish to proxy their vote must respond to minutes within seven days of receiving the minutes in order for their vote to count.
  3. BOBS members voted not to increase the monthly payments into the BOBS account.

Any Other Business

Thomas has decided to resign from BOBS as from February and will be due to pay �70 to cover outstanding BOBS commitments

Mark resigned from BOBS last October and will be due to pay �60 to cover outstanding BOBS commitments

Siobhan was proposed as the new Secretary and accepted the job.

Sarah Banks was proposed as a new BOBS member.

All members were asked to state whether they would like to remain in BOBS .

Proposed Future Events

Spring 1999

15/16th May Lake District. This will be a non BOBS event and is currently planned for 7 people; Siobhan is organising.

Autumn 1999

Meeting Closed 4:10 pm

Addendum

Apologies to all members of BOBS for the delay in despatching these notes by the Secretary due to her pleurisy contracted in the last three weeks