BOBS AGM Meeting

Date Saturday 1st November 2003
Venue Cotswolds
Attendees Andrew Trevarrow, Liz Rees, Sarah Banks, Jenny Durham, Hugh Everett, Ian Livesey, Stephanie Slater, Derek Wilson
Absent Louise Chance, Siobhan Wilson, Sue Livesey. Richard Critten and Alistair Davidson.

Agenda

Financial Report

IL gave an overview, we have lots of money, Jenny owes back payment.

ER will provide details

Paper copies to JD and SB of Financial reports and constitution

Details
The BOBS trip cost �391, so a refund of �43 will go to Sue, Alistair, Louise and Rick.
We will then have �1259 in the bank after the November payments plus the money that Jenny owes which is about �100.

Proposed future trips

Plan is to book one ahead
Proposed date is 7/8 Feb 2004 or 28/29 Feb 2004

Options, and number of votes

Walk: 2

Oasis: 6

Madrid: 3

Bruges: 3

London: 2

(P&O ferries to a crossing to Bruges)
DW/SS to get more details about Madrid/Bruges and before xmas will decide between Madrid/Bruges and Oassis

Xmas Do

Jan 3rd or Jan 10th at DW/SS house

Cards proposed on the 17th Jan at SB

Pre xmas drink on 11th Dec in Manchester

Members

Do we want to ask Simon? Proposed to ask LC how she feels

Existing members. Having members who do not participate, RC, AD and SL causes a problems

  • We cannot make decision to do stuff because its hard to get the percentage for a trip and to invite new members
  • It requires effort to return money to them each time.
  • There is resentment when the members do vote as they do not participate and are perceived to have influence beyond their commitment.

The decision would appear to be between changing the BOBS voting system and removing inactive members.

The proposition was that the currently inactive members RC, AD and SL would be changed to non members if they did not participate within one year. In the future lack of participation for two years would cause a member to become a non member

Non members can go on events, they do not pay a monthly fee and have no vote

The proposition received 7 votes out of 8. The other members would be consulted however a decision must be available before the next meeting in February.

It is not clear how this proposition should be voted within the constitution however we should be ready to make a decision for the next meeting.

AOB

None

Next Meeting

Next meeting at DW/SS house in Jan.

Minutes taken by Derek