Date
Saturday 6th November 2004
Venue
Swallow Cottage, Bailey, Cumbria
Attendees
Andrew Trevarrow, Liz Rees, Sarah Banks, Louise Chance, Hugh
Everett, Sue Livesey, Stephanie Slater, Derek Wilson
Absent
Jenny Durham, Siobhan Wilson, Ian Livesey. Richard Critten and
Alistair Davidson.
Agenda
Membership
Alistair and Siobhan have lefts BOBS.
Lindsey and Zelda were voted on as new members. All present agreed to invite them. We now need to confirm this with those not present.
Secretary
Derek took minutes for this meeting and Sarah volunteered become secretary.
Financial Report
This event cost �405. We now have �1,750 in the bank.
Proposed future trips
We discussed if members wanted Sarah's 40th to Madrid to be considered as BOBS event. It was agreed to keep it a separate event.
Trips suggested and voted on, for spring 2005, at the meeting. Each person could vote for any event they would go on.
Options: Number of Votes
Oasis: 6
Barge: 6
City break Europe: 5
France/Spain Walking: 5
Cycle Holland/Norfolk: 5
Badminton Weekend: 4
City Break UK: 3
The Badminton is a weekend in Milton Keynes. �137 includes 2 nights accommodation, food and 6 hours tuition.
Derek will now set up a poll to get votes of those not present. A second vote will then be posted if there is a tie on most popular event.
75% vote on BOBS events
Ian wanted to question the rule that we need 75% agreement amongst members before we could choose an event. It was agreed to ask Ian to give more details about his concerns so it can be put on the agenda for the next meeting.
AOB
Room booking for events. When people agree they are coming the person booking the event should book an accommodation that is enables single people to have their own room, if they desire. If the only accommodation available will not enable this it should be discussed with anyone who would be affected. If we then have a change in the number attending then members affected by new people coming should be consulted before we agree to the new person coming.
Accommodation should be booked for 3 nights at weekends. If there are 2 houses, unless we are 100% certain we do not need the second accommodation for the 3rd night we still book it.
People have taken on roles of booking and buying food. These people agreed that they would step back to enable others to carry out these roles. Sarah asked that she could jointly book an event with somebody else..
Paper copies for Jenny and Sarah required Steph to amend constitution..
Minutes taken by Derek, typed up by Steph and webified by Derek.